Employment Offer Letter + Employee Confidentiality Agreement Templates — Any State
At-will offer letter plus confidentiality, invention-assignment and non-solicitation agreement. 51 state editions: non-compete rules, invention statutes and pay notices per state.
Who it is for
A private employer hiring an employee for an indefinite term who wants a compliant offer letter and the confidentiality, invention-assignment and non-solicitation agreement that protects the business.
What is inside
- Offer Letter: Key Terms table (position, schedule, classification, pay, benefits, probationary/introductory period, conditions) + 11 paragraphs the employee signs to accept
- Employee Confidentiality, Invention Assignment and Non-Solicitation Agreement: 5 articles with the permitted-disclosure and whistleblower notices, invention carve-out and Schedule A
- Instruction Sheet: the law behind each choice (probation or at-will, exempt vs non-exempt, required benefits, pay frequency, why there is no non-compete), day-one checklist, when the form is not enough
The first pages
Rendered from the actual form. Yellow fields are the ones you fill in; the rest is already written.
EMPLOYMENT OFFER LETTER
The information in this table is incorporated into the letter that follows. Where the letter refers to an item "in the Key Terms," it means the entry below.
| Item | Entry |
|---|---|
| Employer — name, entity type and address | [EMPLOYER NAME] · [EMPLOYER ENTITY TYPE AND ADDRESS] |
| Employee — name and address | [EMPLOYEE NAME] · [EMPLOYEE ADDRESS] |
| Position and title | [POSITION TITLE] |
| Reports to | [SUPERVISOR NAME AND TITLE] |
| Start date | [START DATE] |
| Place of work | [WORK LOCATION — address, or "remote from the Employee's home in" AND THE STATE "with attendance at the office when required"] |
| Classification | [TYPE "Non-exempt — entitled to overtime under the Fair Labor Standards Act and state law" OR "Exempt (executive, administrative, professional or other exemption) — salaried, not entitled to overtime"] |
| Full-time or part-time | [TYPE "Full-time" OR "Part-time"] |
| Regular schedule | [REGULAR SCHEDULE — e.g., "Monday to Friday, 8:00 a.m. to 5:00 p.m., with a one-hour meal period"] — [WEEKLY HOURS] hours per week |
| Compensation | [TYPE "$" AND THE HOURLY RATE "per hour" OR "An annual salary of $" AND THE AMOUNT], paid [PAY FREQUENCY — e.g., "every two weeks" (within the frequency state law requires)] |
| Bonus or commission | [BONUS OR COMMISSION PLAN, OR "None"] |
| Company benefits | [COMPANY BENEFITS — e.g., "health insurance after 60 days, 401(k) after 90 days, 15 days of paid time off per year", OR "None at this time"] |
| Introductory period | [INTRODUCTORY PERIOD — e.g., "ninety (90) days", OR "None"] |
| Conditions of the offer | [OFFER CONDITIONS — e.g., "satisfactory references and proof of eligibility to work in the United States (Form I-9)"] |
| Offer expires | [OFFER EXPIRATION DATE] |
… the document continues for about 6 pages.
The instruction sheet
Every download includes a plain-language instruction sheet. This is how it opens.
INSTRUCTION SHEET
Employment Offer Letter and Employee Confidentiality Agreement
The form contains the two documents a U.S. employer gives a new hire. The Offer Letter states the terms of employment — position, start date, schedule, classification, pay, benefits, introductory period, conditions — in a letter the employee signs to accept. It preserves the employer's at-will rights, which is the single most important thing an offer letter in the mainland United States must do, and promises the legally required benefits without inventing its own. The Employee Confidentiality, Invention Assignment and Non-Solicitation Agreement protects the employer's confidential information and trade secrets, gives the employer ownership of what the employee creates on the job (with the carve-out that several states require), requires the return of company property, and prohibits the employee from poaching co-workers and clients for a year after leaving, where state law allows. It contains no non-compete.
Use this form if: you are a private employer in any U.S. state or the District of Columbia hiring an employee (full-time or part-time, exempt or non-exempt) for an indefinite, at-will term.
Use a different form if: the person is an independent contractor (Form US-GEN-02); the hire is for a fixed term, is a temporary or seasonal worker through an agency, is covered by a union contract, or is a government employee; or the position is an executive with negotiated severance, equity or a non-compete, which requires a full employment contract. For an employee in Puerto Rico, use Form PR-EMP-01; Puerto Rico is not an at-will jurisdiction.
• Work in Microsoft Word (or any program that opens .docx files). Every field appears in yellow highlight inside square brackets, for example [EMPLOYEE NAME]. Replace the whole bracket — including the brackets themselves — with your information, and remove the yellow highlight (select the text, then Home → Text Highlight Color → No Color).
• Some fields offer choices, written as "OPTION A" OR "OPTION B", or begin with the word TYPE followed by the alternatives. Pick one, type that text in place of the entire bracket, and delete the alternatives.
• Complete the Key Terms first; the letter refers to them. The Confidentiality Agreement has its own fields on its first and last pages. Delete the cover page before sending.
• Use the search function (Ctrl+F) to search for an opening square bracket when you are done. Dates: write them in full ("March 3, 2026").
State editions
All 51 editions are in the same download. Open a state to see what its edition already fills in.
AL · AK · AZ · AR · CA · CO · CT · DE · DC · FL · GA · HI · ID · IL · IN · IA · KS · KY · LA · ME · MD · MA · MI · MN · MS · MO · MT · NE · NV · NH · NJ · NM · NY · NC · ND · OH · OK · OR · PA · RI · SC · SD · TN · TX · UT · VT · VA · WA · WV · WI · WY
Questions
What file do I get?
A zip with the state-neutral form and all 51 state editions as Word (.docx) files in English and Spanish, plus the Instruction Sheet. Open in Microsoft Word, Google Docs or LibreOffice.
How do I complete it?
Open the Instruction Sheet first. Replace each yellow [BRACKETED FIELD] with your information, delete the options you do not use, delete the cover page, then print or e-sign.
Can I reuse it?
Yes. The license covers your own business and every company you own; it does not allow resale of the template itself.
Do I need a notary or a lawyer?
The Instruction Sheet says when a signature needs a notary and lists the situations where the form is not enough and an attorney should review it.
Refunds?
Digital downloads are final once delivered. The preview on this page is taken from the actual document so you can see what you are buying.